Privacy Policy

(a) Information That You Provide. Depending on how you use the Website and related functionality, you may voluntarily choose to provide personal information, which includes any information that identifies or can be used to identify, contact, or locate you (“Personal Information”). Examples include your name, address, telephone number, and e-mail address. Whether you choose to share your Personal Information is completely up to you, but please keep in mind that you may not be able to effectively use parts of the Website and related functionality without sharing your Personal Information. Below are some examples of when Personal Information may be collected from you.

(b) Information We Collect As You Access Our Website. In addition to any Personal Information or other information you choose to submit to us, we and our third-party service providers may use a variety of technologies that collect certain non-Personal Information whenever you visit our Website (“Usage Information”). Methods that we use to collect Usage Information include the following:

Our primary goal in collecting your Personal Information is to respond to and fulfill your requests of us, or to help you use the Website. For example, we will use your Personal Information to process an online donation. We may use technical information to analyze trends, administer and improve the Website, and monitor traffic and usage patterns for information security purposes. In addition, your Personal Information may also be used to send you emergency communications through messages or other alerts, or as otherwise required by law.

(a) Service Providers. We may share your Personal Information with companies that perform services for us, such as analyzing user data. They have access to Personal Information as needed to perform their functions but may not disclose your information for other purposes.

(b) Disclosure By Law; Protection of Us and Others. We may disclose information you provide if we, in our sole discretion, believe that disclosure is reasonable to (1) comply with the law, requests or orders from law enforcement, or any legal process (whether or not such disclosure is required by applicable law), (2) protect or defend our or a third party’s rights or property, or (3) protect someone’s health or safety, such as when harm or violence against any person (including you) is threatened. We may also disclose information you provide if we, in our sole discretion, suspect fraud or other illegal activity.

(c) Business Changes. If any or all of our assets are acquired by, or merged with another entity, we will share some or all of your information with this entity and/or your Personal Information may then be owned by that entity.

(d) In the School Directory. The Blackbaud Portal features a directory (the “Directory”) for current members of the School community. The Personal Information of Parents, Faculty Members, Coaches, and Students is automatically disclosed in the Directory unless you “opt-out” by emailing helpdesk@lwhs.org.

The following Parent Personal Information is disclosed in the Directory:

• Name
• Address
• Email Address
• Phone Number
• Family Information (such as Child and Spouse/Partner Name(s))

The following Faculty Member Personal Information is disclosed in the Directory:

• Name
• School Picture
• Email Address
• Phone Number

The following Coach Personal Information is disclosed in the Directory:

• Name
• School Picture
• Email Address
• Phone Extension

The following Student and Alumni Personal Information is disclosed in the Directory:

• Name
• School Picture
• Address
• Email Address
• Phone Number
• Family Information (such as Sibling and Parent Name(s))
• Class Year

If you need to change any Personal Information that you provide to us, you may update or correct such information by writing us at helpdesk@lwhs.org. You may opt-out of future communications from us by clicking the “unsubscribe” button found at the bottom of email communications, or by contacting us at helpdesk@lwhs.org. Please note that you cannot opt-out of receiving administrative and transaction-related emails from us.

The Website may contain links to other websites not otherwise listed in this Privacy Policy and Terms of Use. Some examples of such websites are below, and the use of their or other third party websites and the Personal Information collected by them are subject to their respective terms of use or service and privacy policies.

• Ravenna Solutions: Admissions applications
  Privacy policy: https://www.ravennasolutions.com/privacy-policy/
  Terms of service: https://www.ravenna-hub.com/terms-of-service

• Clarity: Flexible Tuition applications
  Terms of use: https://clarityschools.com/terms-of-use/
  Privacy policy: https://clarityschools.com/privacy-policy/

• Magnus Health: Vaccination records and other medical information
  Terms of use: https://magnushealth.com/terms-of-use/
  Privacy policy: https://magnushealth.com/privacy-policy/

• Paycom: Job applications
  Terms of use: https://www.paycom.com/terms-of-use/
  Privacy policy: https://www.paycom.com/privacy/

  Please be aware that we are not responsible for the privacy practices of the websites listed above or any other third party website. We encourage you to be aware when you leave our Website and to read the privacy policy of any other website that collects your Personal Information. This Privacy Policy and Terms of Use applies solely to information collected by this Website. We are not responsible for any fees charged, charges applied, or actions taken by any third-party website.

We may retain your Personal Information on internal servers for as long as the information is required to fulfill our legitimate business needs, the purposes for which the Personal Information was collected, to comply with legal obligation, or for such other period as required by law.

We take the security of your Personal Information seriously and take precautions to protect your Personal Information located on our internal servers. For example, we use standard, industry-wide, commercially reasonable security practices such as encryption, firewalls and SSL (Secure Socket Layers) to protect Personal Information. But no method of data transmission over the Internet or data storage is 100% secure and therefore we cannot guarantee the absolute security of any information on our internal servers or transmitted to or from the Website. You must maintain the security of your information as well – for example, by not sharing your password and account information with any unauthorized parties.

We do not knowingly collect Personal Information from individuals under 13. If you become aware that your child under the age of 13 has provided us with Personal Information, please contact us. If we become aware that an individual under 13 has provided us with Personal Information, we will take steps to remove such information.

If you are visiting our Website from outside the United States, please be aware that your information may be transferred to, stored or processed in the United States, where our servers are located, and our central database is operated. The data protection and other laws of the United States might not be as comprehensive as those in your country. By using our Website, you understand that your information may be transferred to our facilities and those third parties with whom we share it as described in this Privacy Policy and Terms of Use.

All materials published on the Website, including but not limited to written content, photographs, graphics, images, illustrations, marks, logos, sound or video clips, and animation, are owned by the School or its licensors, and are protected by U.S. and international laws, including laws governing copyrights and trademarks.

The School’s logo, name and all custom graphics on the Website are service marks, trademarks and/or trade dress of the School, and may not be used in connection with any product or service that is not offered by the School without the School’s written permission. Please contact us at communications@lwhs.org if you need to request permission for other uses.

As a condition of your use of the Website, you warrant to the School that you will not use the Website for any purpose that is unlawful or prohibited by this Privacy Policy and Terms of Use. You may not use the Website in any manner which could damage, disable, overburden, or impair the Website or interfere with any other party’s use and enjoyment of the Website. You may not obtain or attempt to obtain any materials or information through any means not intentionally made available or provided for through the Website.

The School maintains this Website to promote the School and provide the latest news and information about the School. Our goal is to keep the Website timely and accurate. If errors are brought to our attention, we will try to correct them. However, the School accepts no responsibility or liability whatsoever with regard to the information on the Website, including on the Blackbaud Portal, and makes no representations about the suitability of the information contained on the Website for any purpose or audience. The Website is provided on an “AS-IS,” “AS AVAILABLE” basis without representations or warranties of any kind, either express or implied.

The School makes no representations or guarantees regarding your ability to transmit and receive information from or through the Website, including through the Blackbaud Portal. The School disclaims any and all liability resulting from or related to any events in which access to this Website, including the Blackbaud Portal, is impaired or unavailable for any reason.

Under no circumstances, including, but not limited to, negligence, will the School be liable for any direct, indirect, incidental, special or consequential damages that result from the use of, or the inability to use this Website. You specifically acknowledge and agree that the School is not liable for any defamatory, offensive or illegal conduct of any user. If you are dissatisfied with any part of this Privacy Policy and Terms of Use, your sole and exclusive remedy is to stop using the Website.

This limitation of liability provision applies to the maximum extent permitted under applicable law.

California law governs this Privacy Policy and Terms of Use, as well as any claim, cause of action or dispute that might arise between you and the School relating to the Website, including the Blackbaud Portal, without regard to conflict of law provisions. For any such claim, cause of action or dispute, you agree and consent to the exclusive jurisdiction and venue of the state and federal courts of the State of California, City and County of San Francisco. You are responsible for complying with the laws of the jurisdiction from which you are accessing the Website and you agree that you will not access or use the information on the Website in violation of any applicable laws.

We may revise this Privacy Policy and Terms of Use from time to time. The most current version of this Privacy Policy and Terms of Use will govern our use of your information and will always be located on this webpage. If we make a change to our Privacy Policy and Terms of Use that is material, we will notify you either by prominently posting a notice of such changes before implementing the change on the Website and/or via the email associated with your Account. By continuing to access the Website after those changes become effective, you agree to be bound by the revised Privacy Policy and Terms of Use.

If users have any questions regarding our Privacy Policy and Terms of Use, please contact us at helpdesk@lwhs.org.