Student Handbook

• the conduct has a negative impact upon the school performance of the student who is subject to harassment or affects that student's academic status or progress
•  the conduct adversely affects the educational environment including creating an educational environment that is intimidating, hostile, or offensive
• such conduct affects the benefits, services, honors, programs, or activities available to any student at the School.

Harassment

• Verbal or online comments such as derogatory jokes or slurs
• Verbal or online comments that make fun of or demean a peer or group based on racial, religious, gender, or sexual identity, class, sexual preference or any other identifiers
• Visual displays and written communication, such as derogatory posters, photography, cartoons, drawings, gestures, or email messages
• Physical conduct including assault, unwanted touching, intentionally blocking normal movement or interfering with work; and
• Retaliation for reporting or threatening to report harassment.

Sexual Harassment

• For adult to student interaction: any sexual advances, requests for sexual favors, and other verbal, visual, or physical conduct of a sexual nature.
• For student to student interaction: unwelcome sexual advances, requests for sexual favors, and other verbal, written, visual, or physical conduct of a sexual nature when:
  • such conduct has a negative impact upon the recipient student’s school performance
  • such conduct adversely affects the educational environment including creating an educational environment that is intimidating, hostile, or offensive
  • such conduct affects the services, honors, programs, or activities available to any student at the School.

• physical assault, including rape
• coerced sexual relations
• inappropriate personal questions of a sexual nature
• sexually explicit or suggestive remarks about a person's body, clothing, or sexual activity
• sexually stereotyped or sexually charged insults, humor, or verbal abuse
• public display of sexually explicit, offensive or demeaning objects, photographs, or cartoons
• leering or ogling at a person's body
• unnecessary touching in any form
• demanding sexual favors, accompanied by promises, hints, or threats concerning one's academic status or opportunities
• subtle pressure for sexual activity
• repeated expressions of sexual or "romantic" interest after being informed that the interest is unwelcome.

Bullying and Hazing

Complaint and Resolution Procedures

Adult to Student Harassment, Bullying or Hazing

A student or their parent who believes that the student has been subject to prohibited harassment, bullying or hazing by any adult member of the School’s community, including employees, contractors or family members of other students, should immediately bring this to the attention of either the Head of School or one of the
Anti-Harassment Committee members:

• Naomi Fierro Peña, Director of Student Inclusion
• Christy Godinez, Director of the Center for Civic Engagement
• Dee Johnson, Dean of Adult Equity and Inclusion
• Daniel Tesfai, Director of Coaching, BME Faculty
• Kate Wiley, Dean of Students

Student-to-Student Harassment, Bullying or Hazing

Accountability and Discipline

Confidentiality:

Records of all complaint resolution proceedings will be maintained by the Anti-Harassment Committee. The School will keep the complaint and the investigation  as confidential as possible consistent with the need to conduct an investigation, determine responsibility, cooperate with law enforcement, and implement any appropriate remedial measures.

Mandated Reporting

• Do not friend or connect with students on social media, other than in groups necessary for job-related duties.
• Avoid telephone calls or text conversations with individual students unless necessary for student safety while off campus for a class or other School-sponsored activity. If texting is necessary, include another adult, such as the student’s parent, in the messaging. 
• Emailing from an employee’s school account is always the preferred method when conversing with individual students.
• Avoid communications with others containing inappropriate information if there is likelihood the receiving party will share it with a student, for example, sending content to a former student who is likely to share it with a current student.
• If alone in a space with a student, make sure that the space is visible to the public or that the door is open; otherwise, move to a more public location. If a space with adequate visibility is not available, find another adult to be present. When a student’s privacy needs to be preserved and no appropriate location is available, consider delaying the meeting.
• Do not meet with individual students off campus, over coffee, socially, or otherwise.
• Do not have any unnecessary physical contact with a student in either a public or private situation.
• Respect a student’s rights not to be touched or looked at in ways that make them feel uncomfortable.
• Avoid sharing or inquiring about overly personal details about a student’s private relationships, or discussing the employee’s own personal troubles or intimate issues with a student.

• Affirmative consent must be ongoing throughout a sexual activity and can be revoked at any time.
• The existence of a dating relationship between the persons involved, or the fact of past sexual relations between them, should never, by itself, be assumed to be an indicator of consent.
• Affirmative consent cannot be given if under the influence of alcohol or drugs.
• Failure to honor a revocation violates affirmative consent; 

• Vandalism is defined as: defacing and/or destroying school property such as desks, walls, toilets, lockers, tables, floors, or windows, OR defacing/destroying the off-campus property of a community member neighboring LWHS or in a community where you participate in an LWHS event.

• “Borrowing” or “using” something without the owner’s consent (e.g. a book, laptop, phone, etc) or keeping things that one “finds” around the school. 
• If a student finds another's valuable item, return it to the front office or to the person to whom it belongs (to keep the item is theft).
• Taking or consuming food or drink from the cafeteria without paying for it.
• Going through other students’ possessions, opening their lockers or reading their mail are all violations of this rule.

• NEVER leave a phone/computer or any device unattended.
• Lock your valuables in your locker or keep the items on your person. 
• Never leave backpacks, sports bags, or other items unattended; if not in your locked locker, bring all items to your sports practice.
• Don’t assume that the sports locker rooms are safe; the only way to prevent theft is to lock bags into a locker.

• keep the neighborhood clean 
• refrain from all forms of vandalism and graffiti
• not loiter or sit on property belonging to others
• treat all persons in the neighborhood with courtesy and respect
• adhere to all construction zone policies, including areas that are marked off limits.

• This includes potential or actual threats by anyone, including fellow students or employees, former students or employees, their relatives, as well as former friends.
• The school will endeavor to maintain the privacy of any confidential information shared with us.
• Students and employees may report any incidents or weapons, violence, or threats of violence without fear of reprisal of any kind.

• Cheats on an exam
• Turns in someone else’s work as their own
• Uses the ideas/language of other sources without appropriate citation
• Submits individualized but identical work as a classmate 
• Helps a friend cheat or encourages that person to be dishonest (this will result disciplinary action as well)

• Copying all or part of any source—book, internet, radio or television program, is permissible if one uses quotation marks and identifies the source through formal citation.
• Using another’s words, ideas, images or research without proper citation is plagiarism even if one changes the wording.
• Teachers take time to teach the correct use of sources and citations so there is no excuse for improper or insufficient citations; this is plagiarism, even if the student did not intend to cheat. 

• Missing class to avoid a test or assessment due date
• Talking to another student during a test or exam or sharing information with others after the exam
• Having your phone (or any electronic device) out during an exam (without the express permission of a teacher)
• Submitting a document that was the product of group effort/group thinking (e.g. a google doc) as solely your own work
• Submitting an assignment assigned and assessed in one class for credit in another without clear teacher acknowledgment and approval. 

• The student will receive a “zero” or a significant grade reduction on the work submitted. This depends on the severity of the cheating, to be determined by the teacher, in consultation with the dean.
• The student will receive a formal disciplinary warning*

• The age of the student
• The gravity of the cheating incident
• Any prior warnings or accountability processes of any kind

• Meet with the student and, if warranted, the student's advisor
• Devise, in collaboration with the student, a plan of action to address the concern
• Refer the student, as needed, to additional resources such as counseling or learning support
• After meeting with the student, the dean will communicate with the family regarding the concerns (s) and support plan 
• In some cases student privileges, including participation in extracurricular programs, may be temporarily suspended to prioritize completion of academic coursework

• will be required to work closely with one of the deans of students throughout the successive quarter or semester.
• will access school support resources which may include LSC support, the  counseling department, peer or external tutoring, etc.  
• may be restricted from other privileges such as off-campus,  participation in athletics, student council, clubs and/or non-class-related performances (this may also be implemented in situations when there are significant outstanding assignments or a significant attendance concern)

• Examine all evidence, such as potentially plagiarized assignments or social media communications
• Interview all parties who may have been involved in or witnessed the incident (students and faculty-staff)
• Consult with advisors, faculty, counselors or other school leaders, as needed

• A reduced or "zero" grade for an academic integrity incident
• A letter or presentation of apology
• Restricted privileges (such as participation in sports, plays, clubs, or attending off campus events)
• An in-house suspension monitored by the deans of students
• A warning may also result in a student being placed on disciplinary review (see below)

• Intended to heighten the student’s awareness of their responsibility to honor school norms and policies and the impact they are having on others
• Often accompanied by other consequences such as community suspension and/or suspension of privileges or exclusion from extracurricular activities in order to emphasize the importance of personal integrity and accountability
• A review status that may last one semester or a full academic year; to be determined by the deans of students
• Depending on the nature of the infraction, disciplinary review may be reportable to prospective colleges (to be determined by the deans of students in consultation with other school leaders)

• Student/Family MUST contact receptionist and grade-level dean within TWO weeks from date of tardy
• Grade-Level dean (in consultation with teacher) determines if the tardy is excused
• Dean will notify the student, family, and receptionist of the decision.

• The grade level dean will require a family conference to discuss the missed course work.
• The deans/counselors/teachers will consult and devise an appropriate timeline for the student’s completion of curricular work.
• Extracurricular pursuits may be suspended until the student has caught up in the coursework.

• Student/Family MUST contact receptionist and grade-level dean within TWO weeks from date of unexcused absence
• Grade-Level dean (in consultation with a teacher) determines if the absence is, in fact, excused
• Dean will notify the student, family, and receptionist of the decision.

• Grade reduction of 1/6 (or 1.67) of the student's semester grade
• Zero” on any daily assignment OR
• Lowered grade on any major assignment (including papers, projects, or tests) that was due during the class that was cut, as determined by the Dean in consultation with the teacher.
• "Cuts" also count towards the Multiple Absence limit (see above)

• If the signed form is NOT submitted the day before, the student MAY NOT miss any class(es) to attend the event
• Students are responsible for turning in assignments on time and for making up any work missed as a result of their absence, preferably in advance
• Only students in good standing will be allowed to miss class—others may be required to attend class because of the negative academic consequences of being absent
• Teachers and/or Deans reserve the right to deny early dismissal for such events
• Students who have multiple assignments or major projects outstanding in a given class (e.g. semester papers or projects) may not attend athletic, performing, or any school-wide co-curricular events until this work has been submitted

• Students will not receive a 1.6 grade reduction in the semester grade of the class (es) you missed. 
• Students must submit  homework due in the class (es) you missed, digitally, by the start time of that block.
• Students will need to rely on a peer to access missed coursework.  

• Students will receive a "zero” on any classwork that was assigned and due in the block missed; a 1/3 letter grade deduction on any major, quarter-dependent assessments and students must coordinate with their teacher to make up the assessment for reduced credit.

• Students will also receive a "zero” on assessments that cannot be made up (debates, presentations, etc.)

• Build relationships with their advisees through individual check-ins and group experiences.
• Serve as the school’s first point of contact for student and family concerns, connecting them with needed resources 
• Hold annual conferences with families and advisees to discuss the fall semester, including academic progress, feelings of belonging and access and co-curricular engagement
• Work closely with the grade level deans and/or counselors, to develop strategies in assisting students experiencing personal or academic difficulties.
• Meet with their advising group approximately once a week, to establish personal connections, a sense of community, care for self and others and celebrations.  

• Teachers assign homework that balances a rich education with an awareness of the full lives of LWHS students and their families.
• Teachers announce the homework that is to be completed for the next class meeting during class. If the work is new or unfamiliar, teachers will set the context and expectations for learning.
• Teachers will strive to assign a week's homework on the Friday prior; however specifics regarding homework will be posted online by 4:00pm of the class meeting day, and remain unchanged.
• Teachers design assignments that require, on average, up to 45 minutes for ninth and tenth graders to complete (in a quiet, study focused space) and up to 60 minutes for eleventh and twelfth graders to complete.
• Students will check their homework assignments daily, and develop the habit of contacting the appropriate teacher with clarifying questions about homework at least a day before it is due.
• Students will allocate up to three hours of focused, distraction-free homework time in their daily schedules. A student who consistently spends significantly more time should consult with their teacher, advisor, or the appropriate grade level dean.
• Students should consider that the number and the kind of courses taken often determines homework load.
• Students will not be assigned homework over specific holiday breaks including the November fall break, and Winter and Spring breaks.

• Extended time on examinations
• A separate, quiet, and well-lit room in which to take examinations
• The use of a basic four-function calculator during examinations
• The use of a computer (portable or desktop) during examinations

• Freshmen are expected to attend every PPP curricular session and participate in the class service project and spring service fair.
• Sophomores are expected to complete their 40 required service hours during the academic year (not the summer) by the third week of May and participate in the end of year service fair.
• Juniors and seniors are expected to fulfill their requirements through a PPP course, a PPP independent or cohort study, or an independent internship approved by the Public Purpose Program director Alan Wesson.

• Ann Maisel Café is open until 4:00pm. 
• Center for Civic Engagement is open until 6pm.
• Library building is open until 5pm. 
• Reception desk at the Ocean Avenue entrance will have phone coverage until 6pm.
• Security guard will lock all classrooms, except classroom H201, at 4pm. This means they are no longer open for student use. Students are advised to leave campus by 6pm daily unless they are involved in athletics, performing arts, or other organized school activities that are supervised by a LWHS adult.
• The security guard is on duty at the main entrance desk until 8pm.

• LWHS is committed to stewardship of the environment. All community members are to recycle and compost. Use the recycling bins for paper, glass, plastic and aluminum. Use composting containers for all food scraps and used napkins.
• Litter should be deposited in trash containers.
• Plates, bowls, and silverware should be scraped clean in the compost bin and be returned to the cafeteria dish bins 5 minutes before lunch ends.
• During the year, all students are expected to serve on cafeteria clean up duty with their advising groups for one week.

• Items that have been removed from the top of lockers or hallways may be found in lost and found, with facilities or (in the case of technology) with the receptionist.
• Students are expected to keep lockers in good condition by keeping the outside of their lockers clean of stickers and pen marks and free of offensive text/images.
• Students should dispose of food instead of storing it inside their lockers.
• Students must leave their lockers clean and empty at the end of the year. Failure to do so may result in charges for repair and cleaning.

• For problems with a locker, please notify the dean of students or the receptionist.
• Please note that an LWHS student is not to enter another student’s locker without permission.
• Lockers are school property and may be entered without notice at the discretion of the Head of School or dean of students when either deems it appropriate to do so.
• Be considerate of others by not blocking hallways and doors, especially during passing periods.

• Cell phones are an inappropriate distraction in a school setting, and must be turned off during class time.
• Parents should not call students during class; if there is an emergency, parents should contact the receptionist or any of the deans who will then communicate with the student. 

• Clothes displaying images and/or text related to violence, sex, drugs, alcohol, profanity, and hate speech are forbidden.
• Shoes, shirts and bottoms must be worn at all times.
• Underwear of any kind should not be visible. 
• Students must change clothes in the bathrooms or locker rooms and not in public spaces. 
• Students should always follow particular dress norms for specific classes, for example, protective eyewear in science or closed-toe shoes in the tech arts.

• ninth and tenth grade students may not leave and return to campus during school hours (8:30am-3:30pm)
• students may, however arrive late if they do not have a first block class (or advising) and leave early if their school day is complete.

• juniors and seniors may leave and return to campus during school hours provided they do not miss any classes, or class/community/ advising meetings.
• Students are required to sign in and out with the VisitU app. 
• Students are responsible for time management when off campus; a late bus or waiting for a sandwich order are not valid excuses for being late to class.

• Be careful around traffic. Ocean and Geneva Avenues are busy thoroughfares filled with cars and public transportation. Cross at the light and in the crosswalk. Don’t play or loiter in the street or around the streetcar tracks.
• Don’t wear/advertise jewelry, watches, iPods, or valuable warm-up jackets, and don’t flash large amounts of cash. If you need money for the MUNI, transfer what you need from your wallet to your pocket before leaving school.
• Walk in groups, especially at night.
• When riding the bus, choose a single seat or an aisle seat near the driver.
• Don’t get boxed into a window seat or a seat in the back. Learn the bus schedules to minimize waiting at bus stops (use nextmuni.com). After late practice or rehearsal, try to get a ride instead of taking public transportation.
• Anticipate problem situations. If you see or are approached by a threatening person or group of people, return to campus, cross the street, go into a store, or do whatever seems necessary for your safety. Trust your instincts. 

• Once the course has been completed, students should have the institution mail an official transcript directly to academic scheduler and registrar Erica Obando.
• Courses taken outside of LWHS are to complement, not take the place of LWHS’ graduation requirements.
• Students may use summer school courses in math to accelerate their program at LWHS or to be placed into an advanced section of a particular course. Students considering this option should consult with math department chair Annie Mehalchick, and indicate in the appropriate section of the April course signup form that summer work is planned.
• Some colleges do consider summer school courses and grades by recalculating a student’s grade point average to reflect all course work completed while in high school.
• Students may take credit recovery summer courses to address a low grade. This is recommended for students wishing to remain UC/CSU eligible as these schools do not accept semester grades lower than a C-.

• Consistent with the above policy, a student should submit a request for a leave of absence from LWHS only if they have a compelling family reason for doing so. All requests must be made, in writing, to the Assistant Head of School Randy Barnett. Any request not supported by a strong “family need” rationale will be automatically denied.

• In the rare circumstance when a leave of absence is granted, the student will not need to reapply to LWHS in order to return, and LWHS will, of course, reserve a space for the student upon their return from an approved leave of absence. However, LWHS will not automatically waive tuition monies due per the enrollment contract, will not necessarily guarantee the courses needed for graduation from LWHS, will not give the student scheduling priority over other LWHS students, and will not waive or alter graduation requirements.

• If a student who has not been formally (in writing) granted a leave of absence chooses to leave LWHS, they will be considered to have withdrawn from the school and will need to reapply formally in order to return. In such a case, LWHS will not waive tuition obligations called for by the family’s enrollment contract. Nor will LWHS assess the program to which the student is going prior to their departure, guarantee the student the courses needed for graduation from LWHS, waive or alter graduation requirements, or reserve a space for the student at LWHS.

• The library is open daily from 7:45am to 5pm.
• The library is intended to be a workspace for students and adults, and not a social space. All class blocks as well as every tutorial period is designated as quiet work time.
• The check-out period for library materials is four weeks.
• LWHS does not charge any overdue fees for materials but does require payment for materials lost or damaged.
• The library will hold a student’s yearbook until all materials borrowed from the library are returned or replaced.

• All school rules apply. As is the case with all school functions, alcohol, drugs, weapons, and tobacco products are strictly forbidden. Guests also must follow our school rules.
• Any student who comes to a dance intoxicated, is under the influence of drugs, or brings illegal drugs or alcohol to a dance, will face significant disciplinary consequences, which are reportable to colleges. The school may conduct a combination of random and suspicion-based drug and alcohol testing, including the use of breathalyzer testing, and the inspection of personal belongings, both on school property and at venues contracted for LWHS events.
• There are no ins and outs at school dances; once a student leaves a dance, they may not return.
• Appropriate attire is expected at all dances.
• Students who choose to attend a school dance (at Lick or a peer school) must maintain the same level of respect toward classmates and faculty chaperones that they would show at any other school function.

• All Emergency Drill Protocols can be found on the LWHS Resource Board under the button "Emergency".
• Lick Wilmerding uses AlertNow to inform families of practice drill times as well as a means to communicate in the event of an actual emergency.
• LWHS uses City College (CCSF) as a long term evacuation site--community members will gather either on the south lawn (outside the health center) or on the football field.
• To ensure the safety of our community, LWHS has installed cameras on campus, so as to...
  --provide a safe work and educational environment, the school uses security video cameras installed on its property in the following areas:
  [the exterior of School buildings, all entryways and exits, the school parking lot, and hallways, as applicable]. Security video cameras are not installed in restrooms, locker rooms, lactation rooms or other rooms specifically designated by the school as areas for changing clothes.
• Employees, students and visitors have no expectation of privacy in areas on school property where security video cameras have been installed. While security video cameras are installed for safety purposes, the School reserves the right to use security video footage for any purpose, including but not limited to support for taking disciplinary action up to and including termination of employment, expulsion from school, or removal of any person from school property.

• Additional books, replacement books, BART discount tickets, MUNI Fast Passes, and some limited supplies through the Business Services Office during school hours (8:00-12:30pm; 1:30–4:30pm).
• Purchases can be paid with a check, cash, or a credit card.

• Do not park in the white zone on Ocean Avenue. If ticketed, students are responsible for paying their own fines.
• At the end of the school day, cars tend to congregate by the front entrance; DO not block traffic by double parking.
• No student may park in the school parking lot without a doctor-identified medical reason and approved by the Facilities Director and a dean.
• Students participating in an after school activity—e.g. play practice and sporting events—may park in the school parking lot after 3:30.
• Students may not drive other students to and from school events, athletic matches and field trips during school hours.

• First-aid supplies can be obtained at the Front Desk or the Athletic Office.
• A dean should be notified if a student needs medical attention.
• Students must not leave campus in such circumstances without the knowledge of someone in the front office who will call their parents. 

The school requests that parents/guardians inform a student’s advisor and grade level dean when they are on medication.

• In the case that a student is taking a medication that alters or impairs their ability to use machinery of any kind, and is enrolled in a Technical Arts class, the family must inform the  teacher.
• Additionally, the school does not administer pain-reliever or fever-reducer without parental permission.
• The school will hold emergency medications such as an Epi-pen and insulin, when provided by families. Contact the Dean of Students for more information.